GMM - March 19th

Hi All!

This Monday, March 19th at 3:30 PM in Arts 49 you are invited to the SPSS General Membership Meeting. All SPSS members are welcome to join us in a discussion of our constitution, finances, next year's SPSS executive positions, upcoming events, and any other issues you feel are important! (Oh yeah - and there will be pizza!)


Attached is the constitution - look it over, see if there are any changes you think should be made.
Nomination forms to become an executive member are also attached. Have it filled out and slide under our door (Arts 186) by 3:00 PM on March 19th. Here are the positions:

President
a) To preside over the Executive Committee meetings, General Membership meetings and
oversee all society activities
b) Signing authority for cheques
c) To provide an agenda for all Executive Committee and General Membership meetings
d) To oversee all other SPSS positions
e) To attend ASSU/USSU meetings as required
f) To plan yearly goals of the society
g) To oversee the maintenance of the ASSU volunteer transcripts
h) Assuring that the SPSS maintains a working relationship with the Canadian Psychological
Association (CPA)
i) Review applications from members requesting funding to attend conferences

Vice President
a) To preside over the Executive Committee meetings in the absence of the President
b) Signing authority for cheques
c) To aid the president in overseeing all activities
d) To attend all meetings
e) To attend BOCUR meetings and represent the SPSS
f) To attend all meetings of the SPSS and represent the SPSS at any other meeting (not previously stipulated) the Executive Committee deems worthy of the clubs’ representation
g) Review applications from members requesting funding to attend conferences

Treasurer
a) To ensure that all funds are kept in a Chartered Bank or Credit Union whereby all cheques must be signed by two (2) of: President, Vice President or Treasurer
b) Signing authority for cheques
i) To pay out funds only on order of the President or Vice President
c) To maintain current and accurate financial records
d) To submit financial statements at least once a month at meetings or when requested
e) Review applications from members requesting funding to attend conferences

Communications and Administration Executive
a) To record the email addresses of the members and provide the members with information regarding the society
b) To act as an intermediary for all inter-club communications
c) To record and distribute the minutes of the Executive Committee meetings
d) To administer the dissemination of information through PAWS announcements and emails,
SPSS email list, and Facebook, Twitter, and any other social media outlets.
e) To create and distribute posters and other advertising (e.g. emails, and web page material) for the SPSS functions

Fund-raising Executive
a) To facilitate a means of generating additional club revenue.
b) To apply for funding for the club’s use from external sources such as the USSU and the ASSU

Graduation Co-ordinator(s)
a) To oversee the organization of the year end Psychology Graduation.
b) To assemble a committee for the organization of a year end grad.
c) To promote and advertise the graduation banquet
d) To oversee the organization of photos for psychology graduates

Merchandising Executive
a) To be responsible for effectively locating a distributor, approving designs, and placing order for all merchandise
b) To be responsible for managing the demand and the distribution of membership clothing and any other merchandise that has sufficient interest

Academic Liaison
a) To be responsible for the organization of academic group outings for the members of the SPSS (e.g. career related tours to RPC)
b) To organize and host guest lectures
c) To act as a liaison among undergraduate students, graduate students, and the faculty
d) To represent the SPSS and the students at the monthly faculty meetings and on the undergraduate committee
e) To assist the psychology department in locating individuals to organize the annual undergraduate research conference

Social Director(s)
a) To organize and book venues for club social events (e.g. pub crawls, Annual General Meeting, movie nights, etc.)
b) To assemble a Social Committee for assistance in managing the required duties of the Social Director and to delegate these responsibilities within the Social Committee
c) To generate new social activities to involve members

Mentorship Co-ordinator(s)
a) To organize Information (In the Loop) sessions for students in regards to career options, graduate school, and the Honours Program.
b) To promote In the Loop sessions

Second, Third and Fourth Year Representatives
a) To establish a close working relationship with the Psychology Program Advisor and
Administrators
a) Ensuring free flowing and accurate information sharing both to and from the Department of Psychology
b) To promote the SPSS, its causes, charities, and events to the undergraduate population, especially undergraduate psychology students, through verbal in-class announcements and conversations. Each representative should identify cohorts from their year and make efforts to ensure they are informed
c) To aid in the maintenance of the society by assisting other executive positions when necessary.
* The executive member best suited, and most able to do so shall maintain the SPSS webpage

Non-Executive Committee Volunteer Positions:
Social Committee
a) Assist the Social Director in the bookings of events
b) Assist the Social Director in the advertising of club events and activities
c) Generate new social activities to involve members
Graduation Committee
a) Take and active roll in the planning and development of the year end psychology grad
b) Assist in advertising for the function, as well as assisting in the selling of tickets for the function
c) Assist in fundraising directly related to funds allotted to the psychology grad Assistant to an Executive
d) Aid any Executive member in the completion or management of their duties

See you Monday!

Your SPSS